PACA Terms of Reference
Responsibilities
Serve as a leading point of reference for matters relating to protective security, risk management, workplace health and safety, emergency management, business continuity, resilience, and facilities management within cultural institutions across Australasia and the Asia-Pacific region.
Promote and advance best practice in the protection, stewardship, and resilience of cultural assets through collaboration, advocacy, and the sharing of knowledge, expertise, and experience.
Develop, maintain and promote benchmarking frameworks, tools and resources that support continuous improvement in protective security, facilities management, risk management, and organisational resilience.
Support cultural institutions to strengthen their preparedness and response capabilities through the development and sharing of effective security, safety, emergency management, business continuity, and disaster recovery practices.
Provide a forum for professional collaboration and discussion on emerging risks, trends, technologies, legislation, and industry developments relevant to the protection of cultural assets and the operation of cultural institutions.
Facilitate professional development, learning and networking opportunities that enhance capability, leadership, and professional practice among security, facilities, risk, and emergency management practitioners.
Foster strategic partnerships and collaboration between cultural institutions, government agencies, industry bodies, and allied organisations to strengthen the protection and resilience of cultural assets across the region.
Encourage innovation and thought leadership in protective security, facilities management, risk management, and organisational resilience by supporting the exchange of ideas, research, and leading practices.
Composition
The PACA Forum shall consist of representatives from cultural institutions across Australasia and Southeast Asia who hold management or leadership responsibilities in protective security, safety, risk management, emergency management, business continuity, resilience, operations, facilities management, or related disciplines.
Forum Administration and Governance
The PACA Forum shall convene annually and be hosted by a participating member institution on a rotational basis. This approach promotes shared ownership of the Forum and distributes the responsibilities and costs associated with hosting among member institutions.
Expressions of interest to host future PACA Forums shall be sought and considered during each annual forum, with the host institution confirmed by member consensus.
The host institution shall be responsible for coordinating and delivering the annual forum in collaboration with the Chair. Responsibilities include venue and event coordination, stakeholder engagement, and the development of an agenda that aligns with PACA's Vision, Mission, and Responsibilities. The programme should facilitate meaningful discussion, knowledge exchange, professional development, and collaboration among members.
The Chair shall be responsible for the ongoing administration and governance of PACA, including:
Maintaining membership records and contact information;
Managing PACA records and documentation;
Coordinating communications between member institutions;
Reviewing and maintaining the PACA Vision, Mission, and Terms of Reference;
Facilitating strategic planning and initiatives that support PACA's objectives; and
Providing leadership and guidance to ensure the continued effectiveness, relevance, and growth of the Forum.
Reporting and Review
The Chair shall distribute draft meeting minutes, key outcomes, and relevant presentation materials to members within three weeks of the conclusion of each PACA Forum.
